Privacy policy

The controller of data processing on this website, as defined by the General Data Protection Regulation (GDPR), is The National Institute for Research and Development in Optoelectronics – INOE 2000, with registered offices in 409 Atomiștilor St., Măgurele, Ilfov County, Romania, VAT no. RO9113623. As the legal representative of the INFRA-ART Spectral Library data service, INOE 2000 is committed to protecting the online privacy of the users of this website.

This Privacy Policy is designed to help you understand the INFRA-ART Spectral Library data service’s approach to protecting your privacy and how your personal information is handled when using the service. It also provides you with the necessary information to make an informed and explicit decision regarding the processing of your personal data, where applicable.

In general, any information or data you provide through the website, or that is collected via the website and its associated services, will be processed in a lawful, fair, and transparent manner. To ensure this, the INFRA-ART Spectral Library data service takes into consideration internationally recognized principles governing the processing of personal data, such as purpose limitation, storage limitation, data minimization, data quality and confidentiality.

Personal Data processed

When you use the website, the INFRA-ART Spectral Library data service will collect and process information regarding you (as an individual) which allows you to be identified either by itself, or together with other information which has been collected. We collect personal information about you only when you choose to provide it to us, such as by contacting us via email, filling out a contact form, subscribing to the newsletter, or participating in online consultations.

What personal data do we collect?

Through this website and associated tools, we collect the following types of data:

• Personal and contact data: name, affiliation, email address.
• Survey responses: The answers you provide in surveys, which may include demographic information (e.g., nationality) and personal opinions or preferences, depending on the survey's content.

Why do we collect your data?

We collect your data for the following purposes:

• To respond to your query or comment submitted via the contact form.
• To subscribe you to the INFRA-ART newsletter and send you updates about INFRA-ART activities.
• To conduct surveys and analyse responses for research, statistical, and project-related purposes. Surveys are anonymous unless explicitly stated otherwise, and we do not collect sensitive personal data without your explicit consent. The mailing list of survey respondents who agreed to be contacted is managed separately from the INFRA-ART newsletter.
• To ensure the website and its connected tools function properly and to improve user experience.

Your data will not be used for any other purposes without your consent.

Legal basis for processing your data

Under the GDPR, we rely on the following legal bases for processing your personal data:

• Consent (Article 6(1)(a)): By submitting the contact form, subscribing to the newsletter, or participating in a survey, you give consent for us to collect and process your data.
• Performance of a task carried out in the public interest (Article 6(1)(e)): The newsletter and surveys are part of the INFRA-ART Spectral Library data service, a research initiative with public interest objectives.

You have the right to withdraw your consent at any time. If you choose to withdraw, please note that any data already processed up to that point remains valid.

How do we store and protect your data?

Your personal data is securely stored within the European Union (EU). We take appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. This includes encryption and access controls.

Who has access to your data?

Only authorized personnel involved in the INFRA-ART Spectral Library data service have access to your data. These include the project coordinator and other responsible administrators who need access to data for project-related purposes. We will not share your data with third parties unless required by law or necessary to address your inquiry. We do not collect data for commercial purposes.

How long do we keep your data?

We will retain your data only as long as necessary to fulfil the purposes outlined in this privacy notice.

Your rights under GDPR

Under GDPR (Art. 15 et seq.), you have the following rights in relation to your personal data:

1. Right to Access: You can request a copy of the personal data we hold about you.
2. Right to Rectification: You can request correction of any inaccuracies in your personal data.
3. Right to Erasure: You can request deletion of your personal data in certain circumstances.
4. Right to Restrict Processing: You can request restriction of the processing of your personal data in certain cases.
5. Right to Data Portability: You can request your personal data in a structured, commonly used and machine-readable format.
6. Right to Object: You can object to the processing of your personal data, where applicable.
7. Right to Withdraw Consent: You can withdraw your consent to data processing at any time, though this will not affect the lawfulness of processing prior to withdrawal.

To exercise any of these rights, please contact us using the contact details provided above.

By subscribing to the INFRA-ART Spectral Library mailing list and newsletter, you agree to share the following personal information with us: your email address.

We use this data to send you updates and information about the latest developments related to the INFRA-ART Spectral Library data service. Your data will be stored as long as you continue to use the service. You can modify or delete your personal information at any time by contacting us at infraart@inoe.ro.

Cookies & tracking technologies

This website uses cookies to enhance user experience and analyze traffic. For more details on the types of cookies we use and how to manage them, please see our Cookie Policy.

Changes to this privacy policy

We may update this Privacy Policy periodically to reflect changes in our data processing practices or legal requirements. Please review this Privacy Policy periodically to stay informed about how we are protecting your data.

Contact information

For any questions or concerns regarding this Privacy Policy, or to exercise your rights under applicable data protection laws, please contact us at infraart@inoe.ro.